Primary Responsibilities
This position is responsible for sample reception, log-in, invoicing, and reporting. This position will work with internal and external customers providing support, information and/or documentation in response to their request or inquiries about SGS services. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers / supervisors and assignments simultaneously.
Reporting to
- Sales Executive
- Laboratory Supervisors
- This position works under general direction
Specific responsibilities
- Receive, inspect, sort and label client samples.
- Sample log in into the LIMS system and prepare sample labels and dispatch.
- Custom clearance of samples.
- Subcontracting and subletting samples
- Maintain job order records and filing system
- Generate and maintain spreadsheets, graphs and/or reports as assigned by the management.
- Invoicing for completed work orders.
- Final reports typing and issuing certificates.
- Maintaining filing system.
- Client relations with respect to documentation.
- Maintains payable and receivable accounting files.
- Procurement and receiving of lab supplies through BOSS Oracle system
- Maintain procurement, shipping, and subcontracting documents
- Support with Switchboard duties.
- Support any other duties that may be assigned by supervisor
- Maintains a clean working environment.
- Follow all Quality system policies and procedures and report any discrepancies to the Supervisor.
- May sort, process and verify applications, receipts, expenditures, forms and other documents.
- Provides mutual back-up support to other technical staff as required.
- May be assigned and coordinate special or ad hoc projects as needed.
Profile
SGS is the worlds leading inspection, verification, testing and Certification Company. SGS is recognized as the global benchmark for quality and integrity. With over 80,000 employees, SGS operates a network of more than 1,000 offices and laboratories around the world. In Canada, we presently have a staff of over 2000 employees in more than 40 locations from coast-to-coast. We have the following opening based out of our offices in Burnaby, British Columbia.
Skills
- Minimum of a High School Diploma or a General Educational Development equivalency (GED).
- A post secondary education in a recognized administration or science program would be an asset.
- 1 - 3 years of previous working experience in an Administrative related role.
- Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
- A minimum of 1 – 3 years of experience in a laboratory setting is a strong asset.
- Good hand/eye coordination when handling samples & various equipment.
- Must use good judgment to identify and resolve problems on the job. When in difficulty refer problems to his/her supervisor for resolution.
- Intermediate level of creativity required in solving routine problems.
- Able to work well under pressure during high (peak) workloads and balancing conflicting demands of high volume versus the quality of results.
- Candidates should be proficient in using various type of computer software (Word, Excel, etc.).
- Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
- Demonstrates excellent verbal and written communication skills including grammar and composition.
- Ability to work well with others & independently.
- Proven time management skills and a strong attention to detail.
- A solid understanding of Oracle applications would also be an asset.
- Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
Additional information
For candidates who meet these pre-requisites, SGS offers a stimulating professional environment and a very competitive compensation package.
Please note that candidates applying for Canadian job openings must be authorized to work in Canada.
SGS is the World's Leading Inspection, Testing, Verification & Certification Company.
SGS is an Employee Equity Employer
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